Concept Phase Terms
For more complex projects, we clarify requirements, processes and the proposed approach in a paid concept phase before implementation begins. This page describes the typical framework for it.
1. Purpose of the concept phase
For more complex projects, a concept phase can be useful before implementation begins. During this phase, we clarify the problem, the requirements and the proposed solution in more detail. The goal is a solid basis for the implementation that follows. The concept phase is a separately commissioned and paid service. Scope, price and deliverables are agreed before work begins.
2. Scope of work
Depending on the agreed scope, the concept phase can include: analysis of the existing process, clarification of business requirements, review of relevant data and systems, identification of required interfaces, definition of the intended solution scope, a solution sketch or implementation concept, a technical feasibility check where needed, and an effort estimate for the implementation. If explicitly agreed, technical experiments or prototypes can also be part of the concept phase.
3. Fees and commissioning
The concept phase is a paid service. Scope of work and fees are defined before the start in an individual offer or order. No concept phase begins without a corresponding commission.
4. How this differs from the free analysis call
A free analysis call can precede the concept phase. This call takes about 60 minutes and serves to understand one concrete process at a high level and to determine whether and which next step makes sense. The analysis call is not part of the concept phase and does not include development or implementation work.
5. What we need from you
As far as required for the agreed scope: participation of your business and IT representatives in the agreed sessions, plus access to relevant process information, documents, test data and contact persons. Personal data only in pseudonymised form or under NDA. Where required, we conclude an NDA and a data processing agreement before access.
6. Deliverables & intellectual property
Artefacts created during the concept phase (analysis results, solution sketches, architecture sketches, documentation) are provided to you for internal use. Pre-existing Monadion tools, libraries and building blocks remain Monadion property. If technical experiments or prototypes are explicitly agreed, their use is governed by the respective offer.
7. Confidentiality
We treat all information received during the concept phase as confidential. On request we conclude an NDA before the start. Publication of content, logos or references occurs only with your explicit consent.
8. Data protection
We process personal data per GDPR. Data flows, permissions and storage locations are documented during the concept phase. By default we use EU data centres, on-premises operation on request. Detailed terms are agreed in a data processing agreement.
9. Transition to implementation
After the concept phase, Monadion can prepare an offer for the implementation based on the results. The implementation is commissioned separately. You decide freely whether to run the implementation with Monadion. The concrete delivery model is defined in the respective offer.
10. Deliverables, warranty & liability
Results of the concept phase serve to plan and prepare a possible implementation. Unless explicitly agreed otherwise, they do not constitute production-ready software. Liability for their use in production environments is excluded as far as legally permissible. For the subsequent implementation, the warranty and liability provisions agreed in the work contract apply.
11. Applicable law & jurisdiction
Austrian law applies, excluding its conflict-of-laws provisions. Place of jurisdiction is Vienna.
12. Closing note
This page describes the typical framework of a concept phase and is not a final contract document. Binding are the services and terms agreed in the respective offer or order. Binding terms are agreed in individual contracts (NDA, data processing agreement, work contract) before the respective delivery. Reach out to us directly for a fitting contract package.
Want to know whether a concept phase makes sense?
Start with a free analysis call. Together we clarify whether an offer is possible right away or whether the project should be worked out in more detail first.