Legal Information

Imprint and Privacy Policy for monadion.com (Monadion GmbH)

Imprint (Impressum)

Disclosure according to §§ 5 ECG, 14 UGB, 24 Media Act and information obligation according to §5 E-Commerce Act

Media Owner & Service Provider

Monadion GmbH

Schönbrunner Straße 181/1
1120 Vienna
Austria

T +43 699 18381209
E office@monadion.com

Represented by the Managing Director: Ing. Arapsih Güngör, MSc

Commercial Court: Commercial Court of Vienna (Handelsgericht Wien)
Company Register: FN 667594g
VAT ID: ATU82735426

Business Authorizations:
Services in automatic data processing and information technology

Business Sector:
IT Services
IT Consulting

Regulatory Authority & Chamber

• Supervisory Authority: Magistratisches Bezirksamt des XXI. Bezirkes
• Member of: Austrian Economic Chamber (Wirtschaftskammer Österreich)
• Professional Group: Business Consulting, Accounting and Information Technology (UBIT)
• Professional Title: Software Engineer & IT Consultant
• Country of Award: Austria

Trade Information

• Trade Description: Services in automatic data processing and information technology
• GISA Number: 37196448
• Trade Registration since: 01.06.2024

Privacy Policy (Datenschutzerklärung)

This privacy policy informs you about the nature, scope and purpose of the processing of personal data within our online offering and the websites, functions and content associated with it (hereinafter collectively referred to as "online offering"). With regard to the terminology used, such as "processing" or "controller", we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

1. Controller

Controller according to GDPR:

The controller responsible for data processing is Monadion GmbH

Schönbrunner Straße 181/1
1120 Vienna
Austria

Commercial Court: Commercial Court of Vienna (Handelsgericht Wien)
Company Register: FN 667594g
VAT ID: ATU82735426

Email: office@monadion.com
Phone: +43 699 18381209

Managing Director: Ing. Arapsih Güngör, MSc

2. Types of Data Processed

We process the following categories of personal data:

• Inventory data (e.g. names, addresses)
• Contact data (e.g. email, phone numbers)
• Content data (e.g. text input, photographs, videos)
• Usage data (e.g. visited websites, interest in content, access times)
• Meta/communication data (e.g. device information, IP addresses)

3. Categories of Data Subjects

Visitors and users of the online offering (hereinafter we collectively refer to the affected persons as "users").

4. Purpose of Processing

• Provision of the online offering, its functions and content
• Answering contact inquiries and communication with users
• Security measures
• Reach measurement/marketing

5. Terminology Used

"Personal data" means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly.

"Processing" means any operation performed on personal data, whether or not by automated means.

"Controller" means the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.

6. Applicable Legal Bases

In accordance with Art. 13 GDPR, we inform you of the legal bases of our data processing:

• Art. 6 para. 1 lit. a GDPR - Consent
• Art. 6 para. 1 lit. b GDPR - Contract performance
• Art. 6 para. 1 lit. c GDPR - Legal obligation
• Art. 6 para. 1 lit. f GDPR - Legitimate interests

7. Security Measures

In accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of processing as well as the different probability of occurrence and severity of the risk to the rights and freedoms of natural persons, we take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk.

The measures include in particular:

• Encryption of data transmission (SSL/TLS)
• Regular security updates
• Access restrictions
• Regular data backups

8. Transfer of Data to Third Parties

Data is only transferred to third parties within the framework of legal provisions. We only transfer data to third parties if this is necessary for contract fulfillment, you have consented, a legal obligation provides for this, or it corresponds to our legitimate interest.

External service providers are carefully selected and contractually obligated. All service providers who process personal data on our behalf are contractually obligated to comply with the GDPR.

9. Transfers to Third Countries

HubSpot (USA): For our CRM system, we use HubSpot. Data transfer to the USA is based on standard contractual clauses of the EU Commission. HubSpot is Privacy Shield certified.

Google Analytics (USA): For web analytics, we use Google Analytics. Data transfer is based on standard contractual clauses. IP addresses are anonymized.

10. Rights of Data Subjects

You have the following rights regarding the personal data concerning you:

• Right to information (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)
• Right to withdraw consent (Art. 7 para. 3 GDPR)
• Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

11. Hosting and Content Delivery Networks (CDN)

Vercel/Next.js Hosting: Our online offering is hosted by Vercel. Provider is Vercel Inc., 440 N Barranca Ave #4133, Covina, CA 91723, USA. The servers are located in the EU.

Processed data: IP address, browser information, operating system, referrer URL, date and time of request
Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interests)
Legitimate interests: Ensuring the functionality and security of our online offering

12. Contact

When contacting us (e.g. via contact form, email, telephone or via social media), the user's information is processed for handling the contact request and its processing in accordance with Art. 6 para. 1 lit. b GDPR.

Processed data: Name, email address, phone number, message content, company, time of inquiry
Purpose: Processing the contact request, customer service
Legal basis: Art. 6 para. 1 lit. b GDPR (contract initiation/contract fulfillment)
Storage period: Deletion after completion of the request, unless legal retention obligations exist

13. HubSpot CRM

We use HubSpot for Customer Relationship Management (CRM), marketing automation and lead management.

Provider: HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141, USA
Processed data: Contact data, communication data, behavioral data, lead information
Purpose: Customer relationship management, marketing, lead tracking
Legal basis: Art. 6 para. 1 lit. a GDPR (consent) and Art. 6 para. 1 lit. f GDPR (legitimate interests)
Transfer to third country: USA based on standard contractual clauses
Further information: https://legal.hubspot.com/privacy-policy

14. Google Analytics

This website uses Google Analytics, a web analytics service provided by Google LLC ("Google").

Provider: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Processed data: IP address (anonymized), device information, browser information, visitor numbers, dwell time
Purpose: Web analysis, optimization of online offering
Legal basis: Art. 6 para. 1 lit. a GDPR (consent)
IP anonymization: Activated (anonymizeIP)
Further information: https://policies.google.com/privacy

15. Cookies and Local Storage

Our website uses cookies and similar technologies (Local Storage, Session Storage).

Technically necessary cookies:

• Session management
• Language settings
• Cookie settings

Analysis cookies (only with consent):

• Google Analytics
• HubSpot Tracking

Your control over cookies: You can adjust your cookie settings at any time via our cookie settings. Technically necessary cookies cannot be deactivated as they are required for the functionality of the website.

16. Newsletter and Email Marketing

If you sign up for our newsletter, we use your email address for our own advertising purposes until you unsubscribe from the newsletter.

Processed data: Email address, name (optional), registration time
Purpose: Newsletter dispatch, marketing
Legal basis: Art. 6 para. 1 lit. a GDPR (consent)
Unsubscribe: At any time via the unsubscribe link in the newsletter or by email to office@monadion.com

17. Changes to the Privacy Policy

We reserve the right to adapt this privacy policy so that it always complies with current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. The new privacy policy will then apply to your return visit.

18. Privacy Questions

If you have questions about privacy, please write us an email or contact the person responsible for privacy in our organization directly:

Data Protection Contact:
Monadion GmbH
Attn: Ing. Arapsih Güngör, MSc
Email: office@monadion.com
Phone: +43 699 18381209

Status of this privacy policy: January 2025